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Admissions

Entry Procedure

There are four stages to the entry process:

  1. Enquiry
  2. Registration
  3. Visit and assessment
  4. Offer and acceptance of a place

There is also a cancellation process.

 

Enquiry

Enquiries about entrance procedures, scholarships and bursaries should be directed to the Registrar. Please contact the Registrar for a prospectus. We will enter your daughter into our database and keep in touch with you, especially as the entry date for your daughter draws nearer.

We hold regular Open Mornings for girls and their families. You are also welcome to arrange an individual visit to the school for a tour and meeting with the Headmistress.

Heathfield School offers a unique education for girls aged 11-18. We are a small boarding and day school by design and we do not rely just on academic tests to select our girls; we believe that we can tell whether they are right for us and us for them by meeting them, spending time with them and seeing how they interact with others. We aim to get the best out of every girl. Past pupils have gone on to study Chemistry at Oxford, acting at RADA, Photography in New York and a doctorate in Philosophy at UCL. Whatever her potential is, we aim to find it and support your daughter to fulfil it.

Scholarships are awarded for Academic, Music, Drama, Art and Sport on entry to the school at 11+, 13+ and 16+ and to internal candidates who show excellence in these areas. Scholarships come with a small financial award to successful candidates as well as with the prestige of being a scholar.

Heathfield has a generous fund to support bursaries. Applications are open to girls who can demonstrate that they will benefit from the particular type of education we offer and whose families can demonstrate a financial need. All bursaries are financially means tested and are subject to annual review. This is in keeping with the best and current practice in UK independent schools so that we are able to provide the maximum public benefit.

 

11+ and 13+

Girls registered for entry to Heathfield in Form I (Year 7) will be invited to attend a Taster Day to get a flavour of the culture of our school. The Taster Day for 2018 entry will be held on Tuesday 23 May.

Girls registered for entry to Heathfield are invited to an Assessment Day the year before proposed entry. For candidates registered for September 2018 entry, the dates are as follows:

  • Wednesday 8 November 2017: 11+ candidates
  • Wednesday 15 November 2017: 13+ candidates
  • Wednesday 22 November 2017: 11+ and 13+ Scholarship Day

Offers are not automatically linked to subsequent performance at Common Entrance, where taken.

Parents may also apply for their daughter to be considered for a scholarship in Art, Drama, Music or Sport.

 

16+

Sixth Form candidates will visit the school for assessment and interview and offers are made conditional on GCSE results, impression at interview and a school report.

Parents may also apply for their daughter to be considered for an Academic, Art, Drama, Music or Sport scholarship.

 

Deferred Entry

Heathfield School is happy to defer places for candidates who wish to apply early and be offered a conditional place for 13+ entry.

 

Deferred Entry at 13+

We have found that parents of pupils whose daughters attend Prep Schools where the usual leaving age is 13, may prefer to apply for a place early at the 11+ stage and defer that entry until Form III (Year 9) at 13+.

We are happy to see any candidates who wish to do this up to eight and a half terms before entry. They would therefore apply for 13+ entry as early as the Autumn Term of Year 6, even though they are not intending to enter the school until Form III (Year 9) and would be assessed in the same way as 11+ candidates applying for the following academic year.

Candidates for deferred 13+ entry would be made an offer on the basis of Heathfield’s own tests. They will also be expected to perform well in their subsequent Common Entrance examination, where taken, although Common Entrance is not the main determining factor in the formal offer of a place. Parents who accept the offer will be asked to pay a deposit. Acceptances are welcome from the point an offer is made.

Please speak to our Registrar if your school does not offer Common Entrance.

 

Deposits

If parents accept the offer of a deferred place, we would ask them to pay the acceptance deposit of £1000 at the stage they accept the offer. This deposit is refundable until January 1 in the year prior to entry (i.e. 20 months before entry). After January 1 in the year prior to entry, all deposits already paid and subsequently paid become non-refundable. This is in line with the Code of Practice for Schools agreed to by all the bodies representing independent schools in the UK.

 

Contract for educational services (Parent Contract)

Cancellation Notice

If your contract with Heathfield School (the “School”) was formed entirely by means of distance communication (i.e. by post, fax or electronic communication) without a face to face meeting with a member of the School staff you may cancel the contract within 14 days of the date of acceptance.  The place was accepted when you returned the acceptance form with your payment of the Acceptance Deposit and the Additional Deposit (if applicable).

You have the right to cancel the Parent Contract without giving any reason.

To exercise your right to cancel, you must inform us at the School address of your decision to cancel this contract by a clear statement (e.g. a letter sent by post or fax, or an e-mail).  You may use the attached model cancellation form, or your own wording, if you prefer.

To meet the cancellation deadline you must send your communication concerning your exercise of the right to cancel before the cancellation period has expired.

 

Effects of cancellation

a) Where we have provided educational services

If, following your acceptance of a place and payment of the Acceptance Deposit and the Additional Deposit (if applicable), we provide educational services to your child, and then you choose to cancel the contract before the 14 day period expires, you will be liable to pay to us our reasonable costs.  These will be the costs for the actual services provided up to the time you communicate to us your cancellation of the contract, calculated as a proportion of the termly fees.  We will return to you, after deduction of our reasonable costs, the balance of fees and any deposit(s) paid.

b) Where we have not provided educational services

If you cancel this contract within the 14 day period and we have not provided any services, we will reimburse to you in full any payment of fees and deposit(s) received from you, without undue delay, and not later than 14 days after the day on which we are informed about your decision to cancel.

We will make any reimbursement due using the same means of payment as you used for payment to us, unless we expressly agree otherwise.  You will not incur any fees as a result of the reimbursement.

 

Reimbursement of payments made

If you have paid to us an amount greater than any costs we have properly incurred, we will reimburse you with the balance, within the timescale and in the manner set out in b) above.

 

Cancellation form

Cancellation of contract

To the parents:
If you wish to cancel your Parent Contract with Heathfield School within the 14 day period, please notify the Headmistress, by e-mail, letter or fax, at the School address.  Below is some suggested wording.

 

To the Headmistress of Heathfield School
London Road
Ascot
Berkshire
SL5 8BQ

I / We hereby give notice that I / we cancel the Parent Contract as set out in:

  • the letter of offer;
  • the Conditions of Award (if applicable);
  • the School’s terms and conditions;
  • the acceptance form returned to the School on [day month year]; and
  • the fees list.

Name(s) of parent(s):

…………………………………………………………………………

Address(es) of parent(s):

………………………………………………………………………….

………………………………………………………………………….

………………………………………………………………………….

………………………………………………………………………….

Signed:

…………………………………………………………………………..

Date:

…………………………………………………………………………..